Rural Municipality of Stuartburn Council Minutes

Special Meeting February 28, 2012

2012-03-02T13:13:00.002-08:00

THE RURAL MUNICIPALITY OF STUARTBURN

SPECIAL MEETING FEBRUARY 28, 2012

A Special Meeting of the Council of the Rural Municipality of Stuartburn was held on February 28, 2012 in the Municipal Office in Vita. Members present were: Reeve Jim Swidersky, Deputy Reeve Ed Penner, Councillors Dan Bodz, John Gawronsky and Konrad Narth. Acting Chief Administrative Officer J. Blatz was also present.

Reeve Jim Swidersky called the meeting to order at 2:00 P.M.

This meeting was arranged to further discuss preliminary financial plan preperations.

Adjournment, RESOLUTION NO. 1

Moved by Konrad Narth Seconded by Dan Bodz

WHEREAS all matters pertinent to this meeting have been completed;

BE IT RESOLVED THAT this meeting do now adjourn, and Council shall meet again in Regular Session March 6, 2012. TIME: 3:21 P.M.

Carried

THE RURAL MUNICIPALITY OF STUARTBURN

______________________________________

J.R. Blatz, Acting Chief Administrative Officer

______________________________________

Jim Swidersky, Reeve

February 23, 2012 Council Minutes

2012-03-02T13:12:00.000-08:00

THE RURAL MUNICIPALITY OF STUARTBURN

REGULAR MEETING FEBRUARY 23, 2012

A Regular Meeting of the Council of the Rural Municipality of Stuartburn was held on February 23, 2012 in the Municipal Office in Vita. Members present were: Reeve Jim Swidersky, Deputy Reeve Ed Penner, Councillors Dan Bodz, John Gawronsky and Konrad Narth. Acting Chief Administrative Officer J. Blatz was also present.

Reeve Jim Swidersky called the meeting to order at 6:50 P.M.

RESOLUTION NO. 1

Moved by Ed Penner Seconded by John Gawronsky

WHEREAS the minutes of the Regular Meeting of February 7, 2012 and the Special Meeting of February 9, 2012 are correctly recorded as presented;

BE IT RESOLVED THAT the minutes of the February 7, 2012 and February 9, 2012 meetings be adopted as circulated.

Carried

RESOLUTION NO. 2

Moved by Dan Bodz Seconded by Konrad Narth

BE IT RESOLVED THAT the agenda for the February 23, 2012 meeting be adopted as amended.

Carried

Delegation:

Fire Chief Orest Paciorka and Deputy Fire Chief Bob Fosty of the R.M. of Stuartburn Fire Department attended the meeting to submit a list of items they would like to see purchased or repaired in 2012. Various other related items were discussed.

Reception of Petitions: Nil

Communications:

From Subject Disposition

Environment Canada Small White Lady’s Slipper Respond

James Dube Spraggs Adjustors Ltd. MPI Claim Pending

Town of Altona Intermunicipal Curling Bonspiel Information

Eastman Manitoba Tourism Association Call for nominations Respond

Gord Steeves, D’Arcy & Deacon LLP Offer of legal services Information

Manitoba Culture, Heritage & Tourism Grant advisory council Forward

Accounts:

RESOLUTION NO. 3

Moved by Dan Bodz Seconded by John Gawronsky

BE IT RESOLVED THAT cheques 2042-2058 inclusive, in the amount of $11,645.92, be approved and paid as presented.

Carried

Page 2 of 4

RESOLUTION NO. 4

Moved by Konrad Narth Seconded by John Gawronsky

BE IT RESOLVED THAT the financial statement for year ending December 31, 2011 be approved as presented.

Carried

RESOLUTION NO. 5

Moved by Ed Penner Seconded by John Gawronsky

BE IT RESOLVED THAT Council indemnities for the month of February, 2012, in the amount of $4,308.60, cheques 2059-2063 be approved and paid as presented.

Carried

By-Laws:

RESOLUTION NO. 6

Moved by John Gawronsky Seconded by Ed Penner

BE IT RESOLVED THAT By-Law No. 100/2012, being a by-law to augment the fire fighting equipment reserve fund, be given first reading.

Carried

RESOLUTION NO. 7

Moved by Dan Bodz Seconded by Konrad Narth

BE IT RESOLVED THAT By-Law No. 100/2012, being a by-law to augment the fire fighting equipment reserve fund, be given second reading.

Carried

Unfinished Business:

RESOLUTION NO. 8

Moved by Konrad Narth Seconded by Dan Bodz

BE IT RESOLVED THAT the public hearing for the 2012 financial plan be held on April 10, 2012.

Carried

Page 3 of 4

General Business:

RESOLUTION NO. 9

Moved by John Gawronsky Seconded by Dan Bodz

BE IT RESOLVED THAT ACAO J. Blatz, Julie Ellis and Yvonne Penner be authorized to attend an Emergency Reception Centre workshop, hosted by Red Cross and the Southern Emergency Response Committee in Morden on March 31, 2012, all expenses to be paid for by the RM.

Carried

RESOLUTION NO. 10

Moved by Ed Penner Seconded by Konrad Narth

BE IT RESOLVED THAT the RM begin advertising for the recruit of a casual employee for the R.M. of Stuartburn landfill site.

Carried

RESOLUTION NO. 11

Moved by Ed Penner Seconded by Dan Bodz

BE IT RESOLVED THAT Council meet in camera as a committee of the whole to discuss personnel matters, and such discussions be kept in confidence as required under Section 15.13 of By-Law No. 05/07, Time: 8:31 P.M.

Carried

ACAO J. Blatz left Council Chambers at 8:31 P.M.

RESOLUTION NO. 12

Moved by John Gawronsky Seconded by Konrad Narth

BE IT RESOLVED THAT Council adjourn their in camera session and resume regular business, Time: 9:05 P.M.

Carried

ACAO J. Blatz reentered Council Chambers at 9:05 P.M.

RESOLUTION NO. 13

Moved by Konrad Narth Seconded by John Gawronsky

BE IT RESOLVED THAT a preliminary budget meeting be scheduled for February 28, 2012 at 2:00 P.M.

Carried

Other items discussed:

2 horses were found running at large in the vicinity of Section 5-1-9E, which have been impounded at Grunthal Livestock Auction Mart, and have yet to be claimed by the owner. A notice will be published in The Carillon by the impounder.
Councillor Gawronsky reported on his attendance at the Border Land School Division Consultation Meeting on February 13

Page 4 of 4

Other items discussed (cont’d):

A number of wild turkeys running at large in the Vita area have been humanely trapped and released in another area NW of Vita.
Councillor Narth gave a report on his attendance at the recent Triple R meeting
Reeve Swidersky briefly outlined the discussions which recently took place at a Cellular Service Steering Committee Meeting, as well as gave a report on a number of Seine-Rat River Conservation District meetings.
A meeting between Council, Manitoba Conservation and The Office of the Fire Commissioner will be scheduled to determine actions which need to be taken in the case of another wildfire situation similar to what was experienced on Thanksgiving weekend in October, 2011.

Adjournment, RESOLUTION NO. 14

Moved by Dan Bodz Seconded by Ed Penner

WHEREAS all matters pertinent to this meeting have been completed;

BE IT RESOLVED THAT this meeting do now adjourn, and Council shall meet again in Regular Session March 6, 2012. TIME: 8:45 P.M.

Carried

THE RURAL MUNICIPALITY OF STUARTBURN

______________________________________

J.R. Blatz, Acting Chief Administrative Officer

______________________________________

Jim Swidersky, Reeve

Special Meeting February 9, 2012

2012-03-02T13:10:00.000-08:00

THE RURAL MUNICIPALITY OF STUARTBURN

SPECIAL MEETING FEBRUARY 9, 2012

A Special Meeting of the Council of the Rural Municipality of Stuartburn was held on February 9, 2012 in the Municipal Office in Vita. Members present were: Reeve Jim Swidersky, Deputy Reeve Ed Penner, Councillors Dan Bodz, John Gawronsky and Konrad Narth. Acting Chief Administrative Officer J. Blatz was also present.

Reeve Jim Swidersky called the meeting to order at 5:25 P.M.

This meeting was arranged in order for Council to discuss financial plan preparations.

Also discussed was the recently released Statistics Canada Census Data, which reflected a reduction of population in the R.M. of Stuartburn.

RESOLUTION NO. 1

Moved by Konrad Narth Seconded by Dan Bodz

WHEREAS all matters pertinent to this meeting have been completed;

BE IT RESOLVED THAT the meeting do now adjourn, and Council shall meet again in Regular Session February 21, 2012. TIME: 7:11 P.M.

Carried

THE RURAL MUNICIPALITY OF STUARTBURN

______________________________________

J.R. Blatz, Acting Chief Administrative Officer

______________________________________

Jim Swidersky, Reeve

February 7, 2012 Council Minutes

2012-02-08T11:26:00.000-08:00

THE RURAL MUNICIPALITY OF STUARTBURN

REGULAR MEETING FEBRUARY 7, 2012

A Regular Meeting of the Council of the Rural Municipality of Stuartburn was held on February 7, 2012 in the Municipal Office in Vita. Members present were: Reeve Jim Swidersky, Deputy Reeve Ed Penner, Councillors Dan Bodz, John Gawronsky and Konrad Narth. Acting Chief Administrative Officer J. Blatz was also present.

Reeve Jim Swidersky called the meeting to order at 6:52 P.M.

RESOLUTION NO. 1

Moved by John Gawronsky Seconded by Ed Penner

WHEREAS the minutes of the Regular Meeting of January 17, 2012 are correctly recorded as presented;

BE IT RESOLVED THAT the minutes of the January 17, 2012 meeting be adopted as circulated.

Carried

Delegations:

Roman Kuchma attended the meeting to express his concerns regarding the recent Manitoba Farm Lands Ownership Board Order which denied an Application for Exemption from the Nature Conservancy of Canada to purchase a parcel of his property.

Tannis Nickel, Claudia Cure and Megan Nickel attended the meeting on behalf of the Susydka Dance Club to request a grant from the R.M. for 2012, which would be used towards the purchase of new costumes for the dancers. Tannis outlined the success and recent activities of the Club in the past year and presented the organization’s financial statement.

Reception of Petitions: Nil

Communications:

From Subject Disposition

Eastman Regional Development Membership invitation Information

Edward Penner Request to rent R.M. land Send letter

Wayne Penner Request to rent R.M. land Send letter

Leafy Spurge Stakeholders Group Donation request Denied

Juice Lambert, Titan Environmental 2012 culvert price list File

Rob Emes, Canada Culvert 2012 culvert price list File

Office of Lieutenant Governor Historical award nominations Information

R.M. of Hanover Zoning By-Law hearing Information

MB Good Roads Association Membership invitation Information

Linda Baker, Western Financial Group MPI claim Pending

Linda Baker, Western Financial Group Confidential matter Resolution No.2

RESOLUTION NO. 2

Moved by Ed Penner Seconded by Dan Bodz

BE IT RESOLVED THAT Council meet in camera as a committee of the whole to discuss a legal matter on the agenda, and such discussions be kept in confidence as required under Section 15.13 of By-Law No. 05/07, Time: 7:21 P.M.

Carried

Page 2 of 3

RESOLUTION NO. 3

Moved by John Gawronsky Seconded by Konrad Narth

BE IT RESOLVED THAT Council adjourn their in camera session and resume regular business, Time: 7:22 P.M.

Carried

Border Land School Division Annual Consultation Meeting Resolution No.4

RESOLUTION NO. 4

Moved by Ed Penner Seconded by Konrad Narth

BE IT RESOLVED THAT John Gawronsky and Dan Bodz be delegated to attend the Border Land School Division Annual Consultation Meeting to be held on February 13, 2012 in Altona, all related expenses to be paid by the R.M.

Carried

Prairie Mobile Communications Costs to replace FleetNets Information

Environment Canada Protecting Endangered Species Send letter

Accounts:

RESOLUTION NO. 5

Moved by John Gawronsky Seconded by Konrad Narth

BE IT RESOLVED THAT cheques 2015-2041 inclusive, in the amount of $26,403.50, be approved and paid as presented.

Carried

By-Laws: Nil

Unfinished Business:

RESOLUTION NO. 6

Moved by Dan Bodz Seconded by John Gawronsky

BE IT RESOLVED THAT Konrad Narth be authorized to apply for an Eastman Tourism membership under municipal classification, with the associated $100 membership fee to be paid for by the R.M.

Carried

General Business:

RESOLUTION NO. 7

Moved by Dan Bodz Seconded by Ed Penner

BE IT RESOLVED THAT Harvey and Tannis Nickel be granted permission to cut wood on R.M. land for the purpose of maintaining the fence line N of NW 31-2-6E.

Carried

Page 3 of 3

RESOLUTION NO. 8

Moved by Konrad Narth Seconded by John Gawronsky

BE IT RESOLVED THAT the Reeve and ACAO be authorized to attend the 2012 AMM Mayors, Reeves and CAOs Eastern District Meeting in Beausejour on March 26, 2012, with all related expenses to be paid by the R.M.

Carried

RESOLUTION NO. 9

Moved by John Gawronsky Seconded by Konrad Narth

WHEREAS Council has received an application under Zoning By-Law 098/2011 for a Variance Order from Sam Tourond regarding the existing trailer park in Vita;

BE IT RESOLVED THAT Council hereby schedules the Zoning By-Law hearing on March 6, 2012 at 7:00 P.M.

Carried

Other items discussed:

Jim Swidersky gave a report on the recent activities of the cellular phone service steering committee, his attendance at a Seine-Rat River Conservation District meeting and progress made regarding the Roseau River Watershed Sub-District.
Councillor Penner indicated that an additional casual employee for the R.M. of Stuartburn landfill will need to be hired in the near future to avoid employee shortages. He also mentioned that Poulin’s Pest Control, who look after pest control at the landfill, had reported that there is no pest problem at the site.
Councillor Narth outlined what was discussed at a recent Triple R meeting.

RESOLUTION NO. 10

Moved by Dan Bodz Seconded by Ed Penner

WHEREAS all matters pertinent to this meeting have been completed;

BE IT RESOLVED THAT the meeting do now adjourn, and Council shall meet again in Regular Session, February 21, 2012. TIME: 9:00 P.M.

Carried

THE RURAL MUNICIPALITY OF STUARTBURN

______________________________________

J.R. Blatz, Acting Chief Administrative Officer

______________________________________

Jim Swidersky, Reeve

January 17, 2012 Council Minutes

2012-01-23T07:25:00.000-08:00

THE RURAL MUNICIPALITY OF STUARTBURN

REGULAR MEETING JANUARY 17, 2012

A Regular Meeting of the Council of the Rural Municipality of Stuartburn was held on January 17, 2012 in the Municipal Office in Vita. Members present were: Reeve Jim Swidersky, Deputy Reeve Ed Penner, Councillors Dan Bodz, John Gawronsky and Konrad Narth. Acting Chief Administrative Officer J. Blatz was also present.

Reeve Jim Swidersky called the meeting to order at 5:29 P.M.

RESOLUTION NO. 1

Moved by Ed Penner Seconded by Dan Bodz

WHEREAS the minutes of the Regular Meeting of January 3, 2012 require an amendment to the ‘Other items discussed’ section to read: ‘Reeve Swidersky will contact Dan Money from The Two Rivers Watershed District’;

BE IT RESOLVED THAT the minutes of January 3, 2012 be adopted as amended.

Carried

Delegations: Nil

Reception of Petitions: Nil

Communications:

From Subject Disposition

MIT, Engineering & Operations Grant-in-Aid funding Pending

TreeCanada Edible Trees for community Forward

Eastman Tourism Call for nominations Pending

Tracy Kazenko, MB Conservation Hunting complaints Information

MB Healthy Living, Community Places Grant Grant application received File

Iris Osadchuk Receipts for money spent File

Donna Osadchuk, VCCCC Inc. Request for funds Send letter

Shevchenko PAC, Breakfast for Learning Donation request Denied

RESOLUTION NO. 2

Moved by John Gawronsky Seconded by Dan Bodz

BE IT RESOLVED THAT Council meet in camera as a committee of the whole to discuss Items 5(i) and (j) on the agenda, and such discussions be kept in confidence as required under Section 15.13 of By-Law No. 05/07, Time: 5:59 P.M.

Carried

RESOLUTION NO. 3

Moved by Ed Penner Seconded by Konrad Narth

BE IT RESOLVED THAT Council adjourn their in camera session and resume regular business, Time: 6:12 P.M.

Carried

Manitoba Public Insurance Insurance claim Pending

Page 2 of 3

Accounts:

RESOLUTION NO. 4

Moved by Dan Bodz Seconded by Ed Penner

BE IT RESOLVED THAT cheques 1988, and 1993-2014 inclusive, in the amount of $43,085.41, be approved and paid as presented.

Carried

RESOLUTION NO. 5

Moved by John Gawronsky Seconded by Konrad Narth

BE IT RESOLVED THAT Council indemnities for the month of January, in the amount of $4,664.85, cheques 2015-2019 inclusive, be approved and paid as presented.

Carried

Unfinished Business: Nil

General Business:

RESOLUTION NO. 6

Moved by Dan Bodz Seconded by Konrad Narth

BE IT RESOLVED THAT the R.M. designate the year 2011 for tax sale purposes.

Carried

RESOLUTION NO. 7

Moved by Ed Penner Seconded by John Gawronsky

BE IT RESOLVED THAT the fee for a Zoning Memorandum for the R.M. of Stuartburn is $50.00.

Carried

RESOLUTION NO. 8

Moved by Ed Penner Seconded by John Gawronsky

BE IT RESOLVED THAT Council accept October 12, 2012 as the date for the 2013 Board of Revision.

Carried

RESOLUTION NO. 9

Moved by Ed Penner Seconded by Konrad Narth

WHEREAS Acting CAO J. Blatz has completed the Certificate of Manitoba Municipal Administration program through the University of Manitoba and has passed with distinction;

Page 3 of 3

Resolution No. 9 (cont’d)

BE IT RESOLVED THAT the Acting CAO be reimbursed for the cost of the two CMMA courses taken since employment with the R.M. of Stuartburn and the related textbooks, as per offer of employment; cheque 2020 in the amount of $1,430.76.

Carried

RESOLUTION NO. 10

Moved by John Gawronsky Seconded by Dan Bodz

BE IT RESOLVED THAT the R.M. donate prizes worth $200.00 for the silent auction to be held at the Vita Arena, in support of the Jarvis Picklyk Hockey Tournament February 24-26, 2012.

Carried

RESOLUTION NO. 11

Moved by Dan Bodz Seconded by John Gawronsky

BE IT RESOLVED THAT a Special Meeting of the Council of the R.M. of Stuartburn be held on February 9, 2012 at 5:00 P.M. for budgeting purposes.

Carried

Other items discussed:

Recycling bins ordered in spring have arrived and will be stored over winter.
The R.M.’s new website is available online.
Councillors Bodz and Narth mentioned that certain road conditions in Ward 1 and 4 were poor due to the warm weather this season.
Councillor Gawronsky reported on his attendance at the Manitoba Waste Water Association seminar in Brandon.
Reeve Swidersky gave a brief outline on the most recent activities of the cellular phone service steering committee, the progress of the Roseau River Watershed Sub-District and his attendance at a Seine-Rat River Conservation District meeting.

RESOLUTION NO. 12

Moved by Ed Penner Seconded by Dan Bodz

WHEREAS all matters pertinent to the meeting have been completed;

BE IT RESOLVED THAT the meeting do now adjourn, and Council shall meet again in Regular Session February 7, 2012. TIME: 7:35 P.M.

Carried

THE RURAL MUNICIPALITY OF STUARTBURN

______________________________________

J.R. Blatz, Acting Chief Administrative Officer

______________________________________

Jim Swidersky, Reeve

January 3, 2012 Council Minutes

2012-01-06T09:55:00.001-08:00

THE RURAL MUNICIPALITY OF STUARTBURN

REGULAR MEETING JANUARY 3, 2012

A Regular Meeting of the Council of the Rural Municipality of Stuartburn was held on January 3, 2012 in the Municipal Office in Vita. Members present were: Reeve Jim Swidersky, Deputy Reeve Ed Penner, Councillors John Gawronsky and Konrad Narth. Dan Bodz was unable to attend. Acting Chief Administrative Officer J. Blatz was also present.

Reeve Jim Swidersky called the meeting to order at 5:28 P.M.

RESOLUTION NO. 1

Moved by Konrad Narth Seconded by John Gawronsky

WHEREAS the minutes of the Regular Meeting of December 20, 2011 are correctly recorded as presented;

BE IT RESOLVED THAT the minutes of December 20, 2011 be adopted as presented.

Carried

Delegations:

Keith and Brenda Morris attended the meeting to inquire as to who should maintain the road allowance west of their property, being the W1/2 of NW 36-3-8E. They expressed their concern that the large amount of tall grass and deadwood is creating a fire hazard, especially due to the smoldering peat moss near this area. Council informed the delegates that the municipality was not interested in maintaining the road allowance. Keith and Brenda stated that they would clean it themselves if the R.M. would allow them to do so. The issue will be discussed further.

Jason Wyryha attended the meeting to discuss actions which the R.M. could take in regards to illegal hunting activities occurring near his property, which are a safety concern for his family. He mentioned that he had called Manitoba Conservation numerous times with no response. Jason also inquired as to the possibility of purchasing some R.M.-owned land. Council informed him that regulating this sort of hunting activity was beyond municipal jurisdiction and that Manitoba Conservation would be contacted to discuss the situation.

Fire Chief Orest Paciorka and Deputy Fire Chief Bob Fosty of The R.M. of Stuartburn Fire Department attended the meeting as per request from Council. Recent purchases for fire equipment were discussed, along with general expenditure procedure for the Fire Department. The Fire Department budget for 2012 was also briefly mentioned. Orest asked that a meeting between themselves, the Office of the Fire Commissioner, Manitoba Conservation and Council be arranged before spring to discuss grassfire prevention for 2012.

Reception of Petitions: Nil

Communications:

From Subject Disposition

Manitoba Infrastructure & Transportation Legalization application Information

Manitoba Conservation Manure Operation Approval Information

Ukrainian Museum Request for 2011 Grant Pending

Manitoba Hydro Cable Locate Procedure Information

Vic Toews, Minister of Public Safety 2012 Budget Preparations Information

Manitoba Healthy Living Volunteer Service Awards Information

Accounts: See Resolution No. 7

Page 2 of 3

By-Laws: Nil

Unfinished Business: Nil

General Business:

RESOLUTION NO. 2

Moved by Ed Penner Seconded by John Gawronsky

BE IT RESOLVED THAT the Reeve and Council be authorized to attend a Manitoba Farm Lands Ownership Board hearing on January 11, 2012 in Winnipeg, with all related expenses to be paid for by the R.M.

Carried

RESOLUTION NO. 3

Moved by John Gawronsky Seconded by Konrad Narth

BE IT RESOLVED THAT Councillors Ed Penner and Dan Bodz be delegated to attend the Manitoba Weed Supervisors Association seminar in Carberry on March 22, 2012, with all related expenses to be paid for by the R.M.

Carried

RESOLUTION NO. 4

Moved by Konrad Narth Seconded by Ed Penner

BE IT RESOLVED THAT The R.M. of Stuartburn grant Julian Andrusiak permission to cut 10 cords of green poplar on SW 26-1-9E.

Carried

RESOLUTION NO. 5

Moved by Ed Penner Seconded by John Gawronsky

BE IT RESOLVED THAT the R.M. extend its 3-year contract with Eastman Recycling Services for the first 3 months of 2012, until a new 3-year contract is established for the consideration of the R.M.

Carried

RESOLUTION NO. 6

Moved by Konrad Narth Seconded by Ed Penner

BE IT RESOLVED THAT the R.M. give Keith and Brenda Morris permission to enter onto the road allowance W of NW 36-3-8E to clean and maintain the same;

BE IT FURTHER RESOLVED THAT all risks and damages associated with such works are the responsibility of Keith and Brenda Morris;

BE IT FURTHER RESOLVED THAT Council recommend that the Morris’ contact Manitoba Conservation to obtain a timber permit if necessary.

Carried

Page 3 of 3

Accounts, RESOLUTION NO. 7

Moved by Ed Penner Seconded by John Gawronsky

BE IT RESOLVED THAT cheques 1952-1987 and 1989-1992, inclusive, in the amount of $109,496.72, be approved and paid as presented.

Carried

Other items discussed:

Reeve Swidersky will contact Dan Money from the Roseau River Watershed Management Board to inquire as to the possibility of arranging a meeting to discuss water management issues along the Canada/US border.
Councillor Penner reported on the bad condition of Arbakka Road due to erosion caused during the current, unseasonably high temperatures.
Additional signage will be posted near the community well, located at the fire hall, to inform users that all maintenance and inquiries regarding the well should be directed to the R.M. of Stuartburn municipal office or a member of Council, and is not the responsibility of the Fire Department.
Councillor Narth mentioned that R.M. of Stuartburn transfer station users have expressed concerns over the lack of safety barriers to prevent a vehicle from driving over the ledge. An engineer will be contacted in order to determine if other municipalities have safety barriers installed on their existing transfer station facilities for the same purpose.
Reeve Swidersky outlined progress with the cellular phone service lobbying effort, and mentioned that there would be a meeting on January 4, 2012 between Chuck Sanderson, Executive Director of EMO, and the cellular phone service steering committee to discuss provincial involvement in the effort.
Recycling bins ordered in the spring of 2011 of still not been delivered. Barkman Bins will be contacted.

Adjournment, RESOLUTION NO. 8

Moved by Ed Penner Seconded by Konrad Narth

WHEREAS all matters pertinent to the meeting have been completed;

BE IT RESOLVED THAT this meeting do now adjourn, and Council shall meet again in Regular Session January 17, 2012. TIME: 7:36 P.M.

THE RURAL MUNICIPALITY OF STUARTBURN

______________________________________

J.R. Blatz, Acting Chief Administrative Officer

______________________________________

Jim Swidersky, Reeve

Council Minutes December 20, 2011

2011-12-22T09:50:00.001-08:00

THE RURAL MUNICIPALITY OF STUARTBURN

REGULAR MEETING DECEMBER 20, 2011

A Regular Meeting of the Council of the Rural Municipality of Stuartburn was held on December 20, 2011 in the Municipal Office in Vita. Members present were: Reeve Jim Swidersky, Deputy Reeve Ed Penner, Councillors Dan Bodz, John Gawronsky (arrived at 9:04 A.M.) and Konrad Narth. Acting Chief Administrative Officer J. Blatz was also present.

Reeve Jim Swidersky called the meeting to order at 9:02 A.M.

RESOLUTION NO. 1

Moved by Konrad Narth Seconded by Dan Bodz

WHEREAS the minutes of the Regular Meeting of December 6, 2011 are correctly recorded as presented:

BE IT RESOLVED THAT the minutes of December 6, 2011 be adopted as presented.

Carried

Delegations: Nil

Reception of Petitions: Nil

RESOLUTION NO. 2

Moved by Ed Penner Seconded by Dan Bodz

WHEREAS the Council of the R.M. of Stuartburn has scheduled to sit for a Conditional Use Hearing in regards to the application of the Vita Community Child Care Centre, Inc.;

AND WHEREAS the time being 9:03 A.M.;

THEREFORE BE IT RESOLVED THAT the Council of the R.M. of Stuartburn sit for a Conditional Use Hearing in regards to the application of the Vita Community Child Care Centre, Inc.

Carried

RESOLUTION NO. 3

Moved by Konrad Narth Seconded by John Gawronsky

WHEREAS there were no objections at the Conditional Use Hearing in regards to the application of the Vita Community Child Care Centre, Inc.;

BE IT RESOLVED THAT this Conditional Use Hearing do now adjourn.

Carried

Communications:

From Subject Disposition

Dave Chomiak Smoldering peat moss Information

Steve Topping fr: MB Water Stewardship Drainage issues Information

TAXervice Property tax sales Pending

Prairie Mobile Communications 2-way radio update Information

Triple R National conference Information

Piney & Stuartburn Weed District Year end review Information

Linda McFadyen fr: EMO Cell service lobbying effort Pending

Page 2 of 5

Accounts:

RESOLUTION NO. 4

Moved by Ed Penner Seconded by Dan Bodz

BE IT RESOLVED THAT cheques 1926-1931 and 1933-1951 inclusive, in the amount of $20,279.85, be approved and paid as presented.

Carried

RESOLUTION NO. 5

Moved by Dan Bodz Seconded by Konrad Narth

BE IT RESOLVED THAT the financial statement for the month ending November 30, 2011, be adopted as presented.

Carried

Council indemnities were adopted under Resolution No. 14.

By-Laws: Nil

Unfinished Business:

RESOLUTION NO. 6

Moved by Ed Penner Seconded by John Gawronsky

BE IT RESOLVED THAT Council approve payment of $368.54 to MTS Allstream Inc. to repair a cable which was damaged by the R.M. when a culvert was being installed.

Carried

RESOLUTION NO. 7

Moved by Dan Bodz Seconded by Konrad Narth

WHEREAS the Municipalities of Stuartburn, Piney, Franklin and Montcalm submitted resolutions requesting upgrades to PR 201 and PR 59 to RTAC load limits;

BE IT RESOLVED THAT the R.M. of Stuartburn request a joint meeting be held with Minister Ashton and the Municipalities to discuss solutions to the current load restrictions that exist within our communities.

Carried

RESOLUTION NO. 8

Moved by Konrad Narth Seconded by John Gawronsky

BE IT RESOLVED THAT the R.M. pay Kim Newberg $575.00 to design and administer a new website for the R.M., as per quote.

Carried

Page 3 of 5

General Business:

RESOLUTION NO. 9

Moved by John Gawronsky Seconded by Ed Penner

WHEREAS the Vita Community Child Care Centre, Inc. of the property legally described as Lot 17 & 18, Plan 4847 in Vita, known as 115 Church Avenue, in the Rural Municipality of Stuartburn applied to the R.M. of Stuartburn Council for a conditional use under the R.M. of Stuartburn Zoning By-Law 098/2011 in order to:

allow for the operation of a DayCare Facility in a ‘GD’; General Development Zone, on the property legally described as Lot 5, Plan 9895 in Vita, known as 207 Poplar Street.

After careful consideration of the application and any representation made for or against it, The Council of the Rural Municipality of Stuartburn in a meeting on this 20^th day of December, 2011:

Approved – the said application.

Approval is given subject to the following condition:

that the property is purchased by the Vita Community Child Care Centre, Inc.

Approval shall expire if not acted upon within 12 months of the date of making.

Carried

RESOLUTION NO. 10

Moved by Dan Bodz Seconded by Konrad Narth

BE IT RESOLVED THAT the R.M. allow the Vita Community Child Care Centre, Inc. to use a vacant office in the Municipal Building at no cost for the period December 20, 2011 to April 1, 2012, with internet and telephone costs to be the responsibility of the VCCCC, Inc.

Carried

RESOLUTION NO. 11

Moved by Dan Bodz Seconded by Ed Penner

BE IT RESOLVED THAT the R.M. of Stuartburn landfill site will be closed on December 27, 2011 and January 2, 2012, and will be open from 9:00 A.M. to 12:00 P.M. on December 24 and 31;

BE IT FURTHER RESOLVED THAT the R.M. of Stuartburn Municipal Office will be closed on December 27, 2011 and January 2, 2012.

Carried

Page 4 of 5

RESOLUTION NO. 12

Moved by Konrad Narth Seconded by Ed Penner

WHEREAS, in accordance with Section 163 of The Municipal Act, Council has made provisional estimates of all operating and capital expenditures of The R.M. of Stuartburn for the period January 1, 2012 until the adoption of the annual estimates;

BE IT RESOLVED THAT these provisional estimates be hereby adopted:

General Government Services $75,000

Protective Services $15,000

Transportation Services $85,000

Environmental Health Services $15,000

Public Health & Welfare Services $ 500

Environmental Development Services $ 6,000

Economic Development Services $43,000

Recreation & Cultural Services $10,000

Fiscal Services $10,000

Total $259,500

Carried

RESOLUTION NO. 13

Moved by Konrad Narth Seconded by Dan Bodz

BE IT RESOLVED THAT the fee in the R.M. of Stuartburn for the following applications:

Variation Order
Conditional Use
Minor Variation
Amendment to Development Plan
Amendment to Zoning By-Law

is $30.00 per application.

Carried

RESOLUTION NO. 14

Moved by Ed Penner Seconded by John Gawronsky

BE IT RESOLVED THAT Council indemnities for the month of December, 2011, in the amount of $10,775.56, cheques 1952-1956 inclusive, be approved and paid as presented.

Carried

RESOLUTION NO. 15

Moved by Dan Bodz Seconded by Konrad Narth

BE IT RESOLVED THAT the R.M. donate a composter to Beef Days, which is to take place in Vita on January 9, 2012.

Carried

Page 5 of 5

Other items raised:

Councillor Penner reported that the Piney and Stuartburn Weed District now has access to a halfton truck for the purpose of mosquito fogging, which will help reduce costs, and that there will be no budget increases for the year 2012.
A quote was received from Red River Waste Services for recycling services, which was significantly higher than expected; a quote will be requested from Eastman Recycling Services for comparison.
Councillor Gawronsky informed Council that wild turkeys are causing problems in Vita, possibly due to the fact that some residents are feeding them.
Councillor Narth mentioned that the CATline fire guard on NW 36-3-8E had been completed and that residents seemed to be happy with the work.

Councillor Gawronsky left at 10:54 A.M.

Councillor Penner gave a report on his visit to the MidCanada Environmental site which R.M. employee Gerald Shepit also attended.
Reeve Swidersky indicated that progress in regards to the Roseau River Watershed Sub-District was positive; he also reported on his attendance at the Manitoba Conservation District Association conference and on new advancements in the cellular service lobbying efforts.

Councillor Gawronsky returned to Council Chambers at 11:11 A.M.

Adjournment, RESOLUTION NO. 16

Moved by Dan Bodz Seconded by Ed Penner

WHEREAS all matters pertinent to this meeting have been completed;

BE IT RESOLVED THAT the meeting do now adjourn, and Council shall meet again in Regular Session January 3, 2012. TIME: 11:24 A.M.

Carried

THE RURAL MUNICIPALITY OF STUARTBURN

______________________________________

J.R. Blatz, Acting Chief Administrative Officer

______________________________________

Jim Swidersky, Reeve

Council Minutes December 6, 2011

2011-12-12T13:41:00.001-08:00

THE RURAL MUNICIPALITY OF STUARTBURN

REGULAR MEETING DECEMBER 6, 2011

A Regular Meeting of the Council of the Rural Municipality of Stuartburn was held on December 6, 2011 in the Municipal Office in Vita. Members present were: Reeve Jim Swidersky, Deputy Reeve Ed Penner, Councillors Dan Bodz, John Gawronsky and Konrad Narth. Acting Chief Administrative Officer J. Blatz was also present.

Reeve Jim Swidersky called the meeting to order at 6:56 P.M.

RESOLUTION NO. 1

Moved by John Gawronsky Seconded by Dan Bodz

WHEREAS the minutes of the Regular Meeting of November 15, 2011 and Special Meetings of October 6, 11, 19, November 10 and 29 are correctly recorded as presented;

BE IT RESOLVED THAT the minutes of October 6, 11, and 19, November 10, 15 and 29 be adopted as presented.

Carried

Delegations:

Helene LaRiviere and Carman Bouchard from Red River Waste Services attended the meeting to offer their recycling services, and give a brief review of their facility. Helene inquired as to what recycling programs the R.M. of Stuartburn landfill currently provides and invited Ed Penner to attend their facilities for a tour. She will submit a quote for the proposed work, and Council will discuss whether they would like to pursue RRWS as a recycling service provider at that point.

Donna Osadchuk and Sandra Maxymowich attended the meeting on behalf of the Vita Community Child Care Centre, Inc. to update Council on their plans for a new facility; such plans being the purchase and renovations of a house and property in Vita. They also requested funding for the project. Donna gave an overview of their financial position and outlined which funding was potentially available to them. They asked if the municipality would pledge $10,000 per year to the venture. Council informed them that due to the fact that the purchase of the property was subject to a Conditional Use Application approval, they could not pledge any funds to the project at this point. Council encouraged them to return when the potential funding they were seeking was finalized and if the Conditional Use Application is approved.

Kim Newberg, who administers the R.M. of Stuartburn website, attended the meeting to explain the reasons why the website has not been working since November 15^th, and offer suggestions on how to move forward from here. She indicated that the website’s designer had informed her that he could not fix the problem unless the R.M. pays for an upgrade. Kim suggested that the municipality instead seek her own services in developing a new website, and mentioned that the website would be accessible for R.M. administration to change and add items as necessary, and be able to post minutes independently. Council requested that she submit a formal quote and that she make arrangements for the minutes of the R.M. of Stuartburn to be available as soon as possible, even if it wasn’t on the official site, so that taxpayers may view them. A decision regarding the possibility of a new website will then be made once a definite price is known.

Reception of Petitions: Nil

Page 2 of 4

Communications:

From Subject Disposition

MB Agricultural Hall of Fame Donation request Information

Vita Christmas Cheer Board Thank-you note Information

Federation of Canadian Municipalities Membership request Resolution No.2

RESOLUTION NO. 2

Moved by Konrad Narth Seconded by John Gawronsky

BE IT RESOLVED THAT the R.M. of Stuartburn join the Federation of Canadian Municipalities at the cost of $334.21 for a one-year membership.

Carried

Tire Stewardship Manitoba 50/50 Grant Program Information

Red River Basin Commission Conference January 24-26 Information

MB Water & Wastewater Association Convention January 9 & 10 Resolution No.3

RESOLUTION NO. 3

Moved by Ed Penner Seconded by Dan Bodz

BE IT RESOLVED THAT John Gawronsky be delegated to attend the Manitoba Water & Wastewater Association 2012 Annual Conference and Trade Show in Brandon on January 9 & 10, all related costs to be paid for by the R.M.

Carried

Triple R Annual Christmas Luncheon Information

Association of Manitoba Municipalities New Infrastructure Plan Information

Association of Manitoba Municipalities Gas Tax Information

Association of Manitoba Municipalities RCMP Contract Information

Dave Chomiak Receipt of letter Information

Emergency Measures Organization EMO Claim Information

Accounts:

RESOLUTION NO. 4

Moved by Konrad Narth Seconded by Ed Penner

BE IT RESOLVED THAT cheques 1879-1925 inclusive, in the amount of $37, 853.11, be approved and paid as presented.

Carried

By-Laws: Nil

Unfinished Business: Nil

General Business:

RESOLUTION NO. 5

Moved by Dan Bodz Seconded by John Gawronsky

BE IT RESOLVED THAT Ed Penner be appointed as Deputy Reeve from January 1, 2012 to December 31, 2012.

Carried

Page 3 of 4

RESOLUTION NO. 6

Moved by Ed Penner Seconded by Konrad Narth

BE IT RESOLVED THAT John Gawronsky be appointed as Council representative to the Fire Department for the period October 31, 2011 to December 31, 2012.

Carried

RESOLUTION NO. 7

Moved by Konrad Narth Seconded by Ed Penner

BE IT RESOLVED THAT the following rental rate apply for 2012 casual permits on R.M.-owned land:

Per Quarter section for hay or grazing purposes - $350.00

Carried

RESOLUTION NO. 8

Moved by Ed Penner Seconded by Dan Bodz

BE IT RESOLVED THAT Debra Hildebrandt be rehired as caretaker for the R.M. building for 2012 at a monthly salary of $325.00.

Carried

RESOLUTION NO. 9

Moved by John Gawronsky Seconded by Dan Bodz

BE IT RESOLVED THAT The R.M. of Stuartburn landfill site close at 5:00 P.M. on Fridays from November 1 to February 28 of each year, such hours to be effective immediately.

Carried

RESOLUTION NO. 10

Moved by Ed Penner Seconded by Konrad Narth

BE IT RESOLVED THAT the R.M. place Christmas Greeting Ads in the Dawson Trail Dispatch and The Carillon.

Carried

RESOLUTION NO. 11

Moved by Dan Bodz Seconded by John Gawronsky

BE IT RESOLVED THAT the December 20, 2011 Regular meeting of Council is at 9:00 A.M.

Carried

Page 4 of 4

RESOLUTION NO. 12

Moved by Konrad Narth Seconded by Dan Bodz

BE IT RESOLVED THAT Ed Penner & John Gawronsky be delegated to attend the Manitoba Conservation District Association 2012 Annual Conference in Brandon, on December 12 & 13, all related expenses to be paid for by the R.M.

Carried

RESOLUTION NO. 13

Moved by John Gawronsky Seconded by Ed Penner

BE IT RESOLVED THAT the R.M. donate $400 to the Vita Recreation Centre of Vita, Inc. to restring Christmas lights on existing Christmas Displays, install the same onto brackets and remove after Christmas.

Carried

Other items raised:

· Councillor Narth informed Council that a CAT line fire guard had been successfully completed on NW 36-3-8E to prevent the peat moss smoldering on the same location from starting fires.

· Councillor Bodz mentioned that drainage issues near the United States border need to be dealt with. ACAO J. Blatz will call Manitoba Water Stewardship to discuss solutions

· Reeve Swidersky briefed Council on recent advancements in the cellular service lobbying effort.

· Reeve Swidersky brought Council up to date on progress regarding the Roseau River Watershed Sub-District; a brief review of the last Seine-Rat River Conservation District meeting was also given.

RESOLUTION NO. 14

Moved by Dan Bodz Seconded by John Gawronsky

WHEREAS all matters pertinent to this meeting have been completed;

BE IT RESOLVED THAT the meeting do now adjourn, and Council shall meet again in Regular Session December 20, 2011 at 9:00 A.M. TIME: 9:01 P.M.

Carried

THE RURAL MUNICIPALITY OF STUARTBURN

______________________________________

J.R. Blatz, Acting Chief Administrative Officer

______________________________________

Jim Swidersky, Reeve

Special Meeting Council Minutes November 29, 2011

2011-12-12T13:40:00.001-08:00

THE RURAL MUNICIPALITY OF STUARTBURN

SPECIAL MEETING NOVEMBER 29, 2011

A Special Meeting of the Council of the Rural Municipality of Stuartburn was held on November 29, 2011 in the Municipal Office in Vita. Members present were: Reeve Jim Swidersky, Deputy Reeve Ed Penner, Councillors Dan Bodz, John Gawronsky and Konrad Narth. Acting Chief Administrative Officer J. Blatz was also present.

Reeve Jim Swidersky called the meeting to order at 10:05 A.M.

This meeting was arranged to meet with delegates from Manitoba Conservation to further discuss certain areas in the municipality where underground peat moss is still extremely hot due to the wildfires which occurred in October. Delegates from Manitoba Conservation present were: Earl Simmons, Chief Natural Resource Officer and John Rogers, District Supervisor.

Items discussed were:

The results of the thermal imaging scan which had been provided by Manitoba Conservation. The scan was performed in order to accurately measure which areas in the municipality should be of greatest concern.
Earl mentioned that Sections 35 and 36-3-8E were definitely his biggest concern at this time, which was expected, as this is where a residence burnt down in the beginning of November.
Earl and Roger suggested that a CAT line fire guard by established around the East side of NW 36-3-8E and Southerly for about a mile to protect the residence on that property from fire resulting from the smoldering peat moss. ACAO J. Blatz inquired as to who would be paying for this work considering that the assistance of MB Conservation had already been requested. Earl responded that the invoice should flow through the Office of the Fire Commissioner to Manitoba Conservation. He mentioned that these sorts of expenditures are normally paid from their emergency fund.
Diamond Construction will be asked to complete this work on Manitoba Conservation’s behalf, and the R.M. of Stuartburn Fire Chief, Orest Paciorka, will be asked to stake out the area using a thermal imaging gun.
Councillor Narth mentioned that he has been monitoring the area on a regular basis
Earl indicated that they don’t feel the smoldering peat moss is a risk until spring, at which point they will perform an additional scan.

The discussions were concluded and the delegates left at 10:53 A.M.

Other Business:

RESOLUTION NO. 1

Moved by Ed Penner Seconded by John Gawronsky

BE IT RESOLVED THAT the R.M. donate $500.00 to Iris Osadchuk for the costs associated with, and organization of, Christmas family activities in Vita on December 18.

Carried

RESOLUTION NO. 2

Moved by John Gawronsky Seconded by Konrad Narth

BE IT RESOLVED THAT the R.M. purchase Christmas display lights, to be displayed in the villages of the R.M. of Stuartburn.

Carried

Page 2 of 2

RESOLUTION NO. 3

Moved by Konrad Narth Seconded by Dan Bodz

WHEREAS Council has received an application under Zoning By-Law 098/2011 for a Conditional Use and a Variance Order from the Vita Community Child Care Centre, Inc.;

BE IT RESOLVED THAT Council hereby schedules the Zoning By-Law hearing on December 20, 2011 at 9:00 A.M.

Carried

RESOLUTION NO. 4

Moved by Ed Penner Seconded by John Gawronsky

WHEREAS all matters pertinent to this meeting have been completed;

BE IT RESOLVED THAT the meeting do now adjourn, and Council shall meet again in Regular Session December 6, 2011. TIME: 11:07 A.M.

Carried

THE RURAL MUNICIPALITY OF STUARTBURN

______________________________________

J.R. Blatz, Acting Chief Administrative Officer

______________________________________

Jim Swidersky, Reeve

Council Minutes November 15, 2011

2011-12-12T13:39:00.003-08:00

THE RURAL MUNICIPALITY OF STUARTBURN

REGULAR MEETING NOVEMBER 15, 2011

A Regular Meeting of the Council of the Rural Municipality of Stuartburn was held on November 15, 2011 in the Municipal Office in Vita. Members present were: Reeve Jim Swidersky, Deputy Reeve Ed Penner, Councillors Dan Bodz, John Gawronsky and Konrad Narth (arrived at 6:58 P.M.). Acting Chief Administrative Officer J. Blatz was also present.

Reeve Jim Swidersky called the meeting to order at 6:56 P.M.

RESOLUTION NO. 1

Moved by Ed Penner Seconded by Dan Bodz

WHEREAS the minutes of the Regular Meeting of November 1, 2011 are correctly recorded as presented;

BE IT RESOLVED THAT the minutes of the November 1, 2011 meeting be adopted as circulated.

Carried

Reception of Petitions: Nil

Communications:

From Subject Disposition

Manitoba Healthy Living, Youth & Seniors Meeting on November 29 Information

Safety Services Manitoba Conference January 18-19 Information

Crime Stoppers Donation request Information

Minister of Local Government MB Planning Excellence Information

AM 1250 Radio Sponsorship quote Information

Ken Fosty Free trees to plant for R.M. Pending

MB Association of Agriculture Societies Conference January 6-7 Information

Lloyd Melnychuk Request for drainage culvert Pending

St. Michael’s Ukrainian Orthodox Church Thank you letter re: wildfire Information

AMM Financial statement Information

Ken Holme Letter & pictures re: wildfire Pending

R.M. of Hanover Meet & mingle, December 8 Information

Delegation:

Peter Jaman attended the meeting to express his concern that the condition of Strand School Road was unacceptable due to heavy equipment use on the road, and inform Council that he had damaged a muffler on his vehicle as he was travelling. Council advised him that the road is regularly bladed, and that the municipality does not normally compensate for the costs of repairs to vehicles. Council suggested that Peter contact the company who had been driving the equipment on the road, and file his complaint about the muffler. Peter was given contact information for the particular company, and Council was given a copy of the invoice for the repair of the muffler.

Accounts:

RESOLUTION NO. 2

Moved by Dan Bodz Seconded by Konrad Narth

BE IT RESOLVED THAT cheques 1832, and 1847-1878, in the amount of $566,052.03, be approved and paid as presented.

Carried

Page 2 of 5

RESOLUTION NO. 3

Moved by Ed Penner Seconded by John Gawronsky

BE IT RESOLVED THAT the financial statement for the month ending October 31, 2011 be amended to read $25.323.46 on Page 3 under Other Revenue, and be adopted as amended.

Carried

RESOLUTION NO. 4

Moved by Ed Penner Seconded by Dan Bodz

BE IT RESOLVED THAT Council indemnities for the month of November, 2011, in the amount of $5,045.90, cheques 1879-1883 inclusive, be approved and paid as presented.

Carried

RESOLUTION NO. 5

Moved by Ed Penner Seconded by John Gawronsky

BE IT RESOLVED THAT the R.M. buy drinking water for the Municipal Office from Vision Water Service.

Carried

By-Laws: Nil

Unfinished Business:

The matter of the MTS cable which was damaged in the R.M. of Stuartburn near the location where the municipality was performing public works will be referred to a later date.

General Business:

RESOLUTION NO. 6

Moved by Dan Bodz Seconded by Konrad Narth

BE IT RESOLVED THAT Reeve Jim Swidersky be authorized to sign The Office of the Fire Commissioner 2012 contract;

BE IT FURTHER RESOLVED THAT the Acting CAO be authorized to expend the fee of $4,887.00 for the Building Code Inspection Services provided as per the contract.

Carried

A cost and benefit comparison was done regarding public work at the landfill site in The R.M. of Stuartburn, including the compaction of garbage at the transfer station. Council will continue to seek the most cost efficient way of having the work performed, and the matter will be brought up when more information can be acquired.

Page 3 of 5

RESOLUTION NO. 7

Moved by Ed Penner Seconded by John Gawronsky

BE IT RESOLVED THAT Reeve Jim Swidersky be delegated to attend the 2011 AMM Annual Convention in Brandon from November 21-24, with all related expenses to be paid by the R.M.

Carried

RESOLUTION NO. 8

Moved by John Gawronsky Seconded by Konrad Narth

BE IT RESOLVED THAT ACAO J. Blatz be authorized to attend a Manitoba Emergency Measures Organization course in Steinbach on January 11 and 12, 2012, with all related expenses to be paid by the R.M.

Carried

RESOLUTION NO. 9

Moved by Ed Penner Seconded by Dan Bodz

BE IT RESOLVED THAT the ACAO be authorized to refund Scotiabank for the duplicate payments of Roll Numbers 196500, 90800 and 105600, in the amount of $1,694.38.

Carried

RESOLUTION NO. 10

Moved by Dan Bodz Seconded by John Gawronsky

BE IT RESOLVED THAT Ed Penner and Gerald Shepit be delegated to attend the MidCanada Environmental site in Iles des Chiens in December, the actual date to be confirmed at a later time.

Carried

RESOLUTION NO. 11

Moved by Ed Penner Seconded by Konrad Narth

WHEREAS the smoldering peat moss, which is a result of the wildfires in October, 2011, is creating fires in the municipality, particularly in the Northeast quarter of The R.M. of Stuartburn;

AND WHEREAS the R.M. of Stuartburn lacks the sufficient resources to properly handle the situation;

BE IT RESOLVED THAT the R.M. request the assistance of The Office of the Fire Commissioner and Manitoba Conservation to manage the peat moss fires which are causing damage to property located in the R.M. of Stuartburn.

Carried

Page 4 of 5

RESOLUTION NO. 12

Moved by Dan Bodz Seconded by John Gawronsky

Carried

Noted: Acting Chief Administrative Officer J. Blatz left the room at 8:37 P.M.

RESOLUTION NO. 13

Moved by Ed Penner Seconded by Konrad Narth

BE IT RESOLVED THAT Council adjourn their in camera session and resume regular business, Time: 8:43 P.M.

Carried

Noted: Acting Chief Administrative Officer J. Blatz entered Council Chambers at 8:43 P.M.

RESOLUTION NO. 14

Moved by Konrad Narth Seconded by Ed Penner

BE IT RESOLVED THAT Council is satisfied with the performance of the Acting Chief Administrative Officer J. Blatz.

Carried

Other items raised:

Councillor Penner attended the landfill site with environment officers to examine the new transfer station facility. The officers indicated that they were pleased with the transfer station, but will contact the R.M. with possible suggestions on other disposal sites at the landfill site.
Councillor Penner also reported that a representative from Red River Co-op will attend a Council meeting as a delegation on December 6, 2011 to offer their recycling services to the R.M.
Councillor Gawronsky indicated that he is still investigating the most cost efficient way of having Christmas lights installed in Vita. He will ask the Vita Arena for volunteers in the installation, and the matter will be referred to the next meeting of Council.
The Gardenton Park has shown interest in taking a piece of the antique wooden culvert which was discovered in the R.M. approximately 4 years ago. ACAO J. Blatz will also contact the Provincial Engineering Association as to whether they would also like a portion of the culvert.
Councillor Narth briefly reported on his attendance at the Border Land School Division strategic planning meeting. He also noted that Triple R is planning a new campaign for attracting new development to the area, a topic which was discussed at the most recent meeting.
Reeve Swidersky reported on his attendance at a meeting with Vic Toews and the cell phone service steering committee, the topic discussed being the lack of cellular phone service in the region. He also informed Council of the most recent developments of the Seine-Rat River Conservation District, including comments on the new Roseau River Watershed Sub-District, the latter topic having been discussed at a number of recent Seine-Rat River CD meetings.

Page 5 of 5

RESOLUTION NO. 15

Moved by John Gawronsky Seconded by Ed Penner

WHEREAS all matters pertinent to this meeting have been completed;

BE IT RESOLVED THAT this meeting do now adjourn, and Council shall meet again in Regular Session December 6, 2011. TIME: 8:54 P.M.

Carried

THE RURAL MUNICIPALITY OF STUARTBURN

______________________________________

J.R. Blatz, Acting Chief Administrative Officer

______________________________________

Jim Swidersky, Reeve

Special Meeting November 10th, 2011

2011-12-12T12:23:00.000-08:00

THE RURAL MUNICIPALITY OF STUARTBURN

SPECIAL MEETING NOVEMBER 10, 2011

A Special Meeting of the Council of the Rural Municipality of Stuartburn was held on November 10, 2011 in the Municipal Office in Vita. Members present were: Reeve Jim Swidersky, Deputy Reeve Ed Penner, Councillors Dan Bodz, John Gawronsky and Konrad Narth. Acting Chief Administrative Officer J. Blatz was also present.

Reeve Jim Swidersky called the meeting to order at 10:03 A.M.

This meeting was arranged to meet with delegates from Manitoba Conservation to discuss the smoldering peat moss in the Eastern portion of the municipality which is causing fires on private property and Crown Lands, the smoldering peat moss being a result of the extensive wildfires which occurred in October. Delegates present from Manitoba Conservation were: Earl Simmons, Chief Natural Resource Officer; John Rogers, District Supervisor; and Jim Martinuk, Fire Control Officer. Orest Paciorka, R.M. of Stuartburn Fire Chief was also present. The Office of the Fire Commissioner had been asked to send delegates to attend the meeting but was unable to designate an available representative.

Items discussed were:

The recent fire on Joe Zacharkiw’s property which had completely destroyed all buildings, building contents and equipment, the fire being a result of the smoldering peat moss.
Council asked the delegation which department is responsible for these fires, considering that the smoldering peat moss which had caused the fire on the Zacharkiw property had originally been burning on Crown Lands. Jim Martinuk explained where the boundary for their fire permit area lies, and indicated that fires on municipal land, including private property, is the municipality’s responsibility for first response. He continued by saying that if the Provincial government decides that it is necessary, they will also take responsibility for first response.
Earl Simmons indicated that the R.M. could pass a resolution requesting the assistance of Manitoba Conservation through The Office of the Fire Commissioner, and directed to the Minister, such a resolution to be passed if the R.M. lacks the resources to handle the situation.
Orest Paciorka inquired as to whether Manitoba Conservation could provide a thermal imaging map to the municipality. Jim Martinuk indicated that they would not, but will use infrared cameras in spring to target the problem areas. Orest stated that these maps would allow the fire department to have better knowledge on where the hottest, and therefore most dangerous, areas are. John Rogers agreed and made arrangements for a thermal scan to be done of the Crown Lands and Sandilands Provincial Forest areas, the said scan to be done on November 14.
An information meeting will potentially be arranged with taxpayers of the municipality to raise awareness as to what is being done in regards to the smoldering peat moss.
Councillor Narth asked the delegates why the fire breaks in that area had not been maintained, and Manitoba Conservation indicated that it had not been needed until now. Earl Simmons indicated that Council could also pass a resolution requesting that these fire breaks be maintained.

Councillor Bodz left at 10:55 A.M.

The discussions were concluded and the delegates left at 10:58 A.M.

Page 2 of 2

Other Business:

RESOLUTION NO. 1

Moved by Konrad Narth Seconded by John Gawronsky

BE IT RESOLVED THAT the R.M. of Stuartburn approves the expansion proposal for the Seine-Rat River Conservation District, to include the Roseau River Watershed Sub-District, dated October 21, 2011.

Carried

Adjournment, RESOLUTION NO. 2

Moved by John Gawronsky Seconded by Ed Penner

WHEREAS all matters pertinent to the meeting have been completed;

BE IT RESOLVED THAT this meeting do now adjourn, and Council shall meet again in Regular Session November 15, 2011. TIME: 11:47 A.M.

Carried

THE RURAL MUNICIPALITY OF STUARTBURN

______________________________________

J.R. Blatz, Acting Chief Administrative Officer

______________________________________

Jim Swidersky, Reeve